Power BI Service

Power BI from Microsoft, is a suite of business analytics tools which helps individuals or organizations to analyze data and share insights.

It also helps businesses monitor their growth and get inputs quickly with rich interactive dashboards.

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The service recently picked up an update that allows Pro users to quickly subscribe to emails of the report pages that matter most to your business. Once you subscribe to a particular report of interest, Power BI will regularly send screenshots of that report page directly to your mailbox whenever the underlying data changes.

The picture you receive as part of the email in your mailbox will render up exactly as it does in Power BI tool, and will also include a link to the report where you can drill down into any interesting conclusion. This way you can stay up-to-date about the data that matter most, easily!

The feature is available as a public preview and Microsoft hope to add more features in the coming year.

To get started, open the report that you want to subscribe to, and click the “Subscribe” button. As long as you have view access to the report, you’ll be able to subscribe to it. (Make sure you’re in Reading view, as opposed to Edit view.)


In the subscriptions pane that appears, select the report page that you want to subscribe to. Notice you can subscribe to multiple report pages.



For most subscriptions, you will receive the email once every day. However, data refresh settings can impact frequency. For full details, see the documentation.

Once you’re satisfied with the subscription, select “Save and close” at the bottom the subscriptions pane to confirm the subscription. That’s it!

The next time the data is refreshed, Power BI will send an email to the address that you use to sign into Power BI. See a sample below.

Tip: Want to see the email right away? Trigger a refresh by going to the dataset, and then click the “Refresh now” option. If you don’t have edit permissions to the dataset, you may have to ask someone who has those permissions to do this for you.


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